On this multi-million pound marketing transformation, Kivo was responsible for business change, engagement and training. When we joined the programme was already underway. We knew that the programme was going to impact at lot of people, but we didn’t know who or how. With £80m of identified benefits at stake, there was a lot counting on the programme’s success.
The first step was to develop a strategy for engaging disparate groups across multiple locations, with complex and different needs, in order to understand how we could manage impact, improve productivity, and minimising unplanned attrition.
What we did:
Working with the programme director, we mapped out the leads of each operational area and, through interviews and existing insight, assessed how they were responding to change so far. We developed relationships with each of the key stakeholders and worked them to understand how their respective teams were likely to be impacted by the change and how we could expect them to react.
Analysis showed that circa 200 people would need to change how they worked across 20 different teams. Furthermore, no two teams would be impacted in the same way!
Next step was to design and recruit a programme change team. Kivo brought in an amazing team full of energy, who took on responsibility for the management of a network of change champions, each taking ‘ownership’ of up to five key relationships and working with teams to identify opportunities to increase efficiency and effectiveness as well as adding new capabilities.
We fostered positive, open and energetic relationships and we worked hard to break down the barriers between the programme and stakeholders, and we soon considered ourselves on cross-functional team. It was by no means an easy ride, with resistance, complexities and challenges along the way. However, the strategy proved successful and teams took full ownership of the changes and did a fantastic job.
The Outcome / Results
The programme delivered its benefits smashing its targets in the following years. Adoption was a success and the people changes stuck, with fundraisers utilising the new tools to maximise and optimise relationships. The programme itself was applauded as the one of the smoothest CRM change programmes that the sponsors had seen thanks to the accurate and tailored communications that helped address resistance and deliver the programme successfully.
Re-framing prioritisation and delivery at Cancer Research UK
Cancer Research UK: Prioritisation framework and change management function
As the increased demand for digital and data rich solutions across the organisation, specialist teams across technology, digital and data were struggling to meet growing needs. Support costs were increasing, whilst a culture of fire-fighting was leading to mismanaged expectations and fractured relationships. There was also duplication and waste, where multiple disconnected solutions were being developed for similar products and campaigns.
What we did:
Working with the executive leadership team, we supported CRUK in taking a fresh approach to planning, building a cross-functional leadership team that ensured a shared understanding of strategic priorities and the types of in-year support required. By designing and building a virtual support hub, we were able to identify opportunities to combine and consolidate activities, to maximise effectiveness and build in extra capability for innovation.
The outcome / results:
We saw tangible results within weeks, and these continued for years after our departure. By improving focus on shared goals, leading to improved collaboration and reduced waste, CRUK saw increased space for innovation and increased speed to market for the delivery of new digital technology. By identifying where there were similar requirements across projects, we were able to develop one solution to meet multiple needs, saving money and time, and increasing our ability to test efficiently.
As Sponsor for the three significant change programmes supported by the Kivo team here at CRUK, I can highly recommend the team.
The first time I worked with Kelly was when she played a key role in the delivery of our Supporter Relationship Management Programme, including the move to a brand new structure and the successful transition of legacy databases to a centralised system. The programme was a bumpy ride that Kelly kept on track and saw through to a successful delivery, keeping many reluctant stakeholders engaged and inspired.
Kelly and Roma went on to bravely challenge leadership and cut through legacy ways of working to deliver the near-impossible and transform the way we prioritise, plan and deliver our Fundraising and Marketing products, ensuring minimal operational costs for delivery of products like Dryathalon and Stand Up to Cancer.
Last but not least, Kelly and Vicky led the delivery of our Digital Transformation, which resulted in a significant uplift in visitors and online donations, whilst stretching the way we think about digital, user experience and targeted content.
Kivo come with the rare ability to see the bigger picture without falling into the typical role of ‘consultancy’. They stand by their ethos of putting people before their own profit and will do all they can to ensure you maximise your investments into organisational change.